Diplomatic Assistant (English) – Embassy

Über das Unternehmen

The Embassy of Switzerland in Germany represents Swiss interests and promotes bilateral relations across various sectors, including politics, economy, culture, and science. Our Erfurt Liaison Office plays a crucial role in strengthening regional ties and fostering cultural exchange. We are committed to fostering a diverse and inclusive environment, upholding diplomatic principles, and delivering excellence in our services.

Stellenbeschreibung

We are seeking a highly motivated and detail-oriented Diplomatic Assistant to join our dynamic team at the Erfurt Liaison Office. This pivotal role involves providing comprehensive administrative and logistical support to diplomatic staff, ensuring the smooth operation of daily activities. The ideal candidate will possess excellent organizational skills, a strong command of English and German, and a keen interest in international relations and diplomacy. This is an exceptional opportunity for an individual looking to contribute to a vibrant diplomatic mission and gain invaluable experience in a prestigious international environment.

Hauptverantwortlichkeiten

• Provide high-level administrative support to diplomatic staff, including scheduling appointments, managing correspondence, and preparing reports.
• Assist with the organization and execution of official events, meetings, and receptions, both on and off-site.
• Conduct research on various topics related to political, economic, and cultural developments in the region.
• Manage and maintain official records, databases, and filing systems with strict adherence to confidentiality protocols.
• Coordinate travel arrangements and logistics for diplomatic personnel and official visitors.
• Draft and proofread official documents, presentations, and communications in English and German.
• Act as a primary point of contact for external inquiries, directing them appropriately and providing initial information.
• Liaise with local authorities, businesses, and cultural institutions as required.
• Handle financial administration tasks, including processing invoices and expense reports.
• Provide interpretation and translation services as needed during meetings and events.

Erforderliche Fähigkeiten

• Fluency in English (written and spoken) at a native or near-native level.
• Proficiency in German (written and spoken) at a professional working level.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work effectively in a multicultural team environment.
• Attention to detail and a proactive approach to problem-solving.

Bevorzugte Qualifikationen

• Bachelor's degree in International Relations, Political Science, European Studies, Public Administration, or a related field.
• Previous experience in an administrative, secretarial, or support role, preferably within a diplomatic mission, international organization, or government agency.
• Familiarity with diplomatic protocols and procedures.
• Knowledge of Swiss culture, politics, and economy.

Vorteile & Zusatzleistungen

• Competitive salary and comprehensive benefits package.
• Generous paid time off and public holidays.
• Opportunities for professional development and training.
• Exposure to international diplomacy and multicultural working environment.
• Health and wellness programs.
• Employee assistance program.
• Modern and well-equipped office facilities.

Jetzt bewerben